EarthFair Exhibit Space Description

EarthFair exhibitors must choose one of six basic exhibit configurations:

  • A 10' X 10' Table Space includes: a 10' X 10' space, a 8' X 30" table, a tablecloth, two chairs and an organization or company name sign (6 high" x 28" wide). Does not include a canopy.
     
  • A 10' X 20' Table Space includes: a 10' X 20' space, two 8' X 30" tables, two tablecloths, four chairs and an organization name sign (6 high" x 28" wide). Does not include a canopy.
     
  • A 10' X 10' Booth Space includes: a 10' X 10' canopied top (8' high at sides, about 10' high in center), full height curtained backdrop and 3' side curtains, an 8' X 30" table, a tablecloth, two chairs and a name sign (6 high" x 28" wide).
     
  • A 10' X 20' Booth Space includes: a 10' X 20' canopied top (8' high at sides, about 10' high in center), full height curtained backdrop and 3' side curtains, two 8' X 30" tables, two tablecloth, four chairs and a name sign (6 high" x 28" wide).
      
  • A 10' X 10' Food Booth Space includes: a 10' X 10' canopied top (8' high at sides, about 10' high in center) with screened-in sides, pass-through window, and flooring, an 8' X 30" table, a tablecloth, two chairs and a name sign (6 high" x 28" wide).
      
  • A 10' X 20' Food Booth Space includes: a 10' X 20' canopied top (8' high at sides, about 10' high in center) with screened-in sides, pass-through windows, and flooring, an 8' X 30" table, a tablecloth, two chairs and a name sign (6 high" x 28" wide).

In addition to one of these basic configurations, you can purchase:

  • Additional 10' x 10' Space (without any tables, chairs, etc.) adjacent to your basic exhibit space
      
  • Additional 10' x 10' Space with Booth (including boothing but no tables, chairs, etc.) adjacent to your basic exhibit space
      
  • Extra tables, chairs, and namesigns
     

Booth Space configurations
Pricing

Consistent with our long-standing tradition of making the EarthFair affordable for all types of organizations while still being able to cover our costs, exhibit pricing depends on the your organization's category and it's size.

The tables below show the list price of the exhibit spaces and particles. There is a 4% cash discount for exhibitors who pay with a check, money order or cash. If you plan on taking advantage of the 4% cash discount, be sure to check the discount box when you register.

Basic Exhibits - Non-Profit Categories
This category includes registered 501(c)3 non-profit corporations and unincorporated public-benefit organizations such as schools, churches, volunteer groups, political parties, and in some cases individuals. (Unincorporated organization participation at non-profit rates is subject to EarthWorks approval.)

Small Non-Profit Organizations
Organizations whose gross annual expenses are
less than $150,000
 
Exhibit List Price Cash Discount
Price
10' X 10' Table Space $165.63 $159.00
10' X 20' Table Space $329.17 $316.00
10' X 10' Booth Space $287.50 $276.00
10' X 20' Booth Space $551.04 $529.00
10' X 10' Food Booth Space $387.50 $372.00
10' X 20' Food Booth Space $736.46 $707.00
Additional 10' x 10' Space $135.42 $130.00
Additional 10' x 10' Space with Booth $245.83 $236.00

Note: Additional Space must be adjacent to basic exhibit space.		 Medium Non-Profit Organizations
Organizations whose gross annual expenses are
more than than $150,000
 
Exhibit List Price Cash Discount
Price
10' X 10' Table Space $264.58 $254.00
10' X 20' Table Space $506.25 $486.00
10' X 10' Booth Space $376.04 $361.00
10' X 20' Booth Space $728.13 $699.00
10' X 10' Food Booth Space $476.04 $457.00
10' X 20' Food Booth Space $914.58 $878.00
Additional 10' x 10' Space $223.96 $215.00
Additional 10' x 10' Space with Booth $334.38 $321.00

Note: Additional Space must be adjacent to basic exhibit space.

Government
All local, city, state and federal government agencies and departments.

Exhibit List Price
Cash Discount
Price
10' X 10' Table Space $332.29 $319.00
10' X 20' Table Space $657.29 $631.00
10' X 10' Booth Space $443.75 $426.00
10' X 20' Booth Space $884.38 $849.00
10' X 10' Food Booth Space $543.75 $522.00
10' X 20' Food Booth Space $1,070.83 $1,028.00
Additional 10' x 10' Space $312.50 $300.00
Additional 10' x 10' Space with Booth $423.96 $407.00

Note: Additional Space must be adjacent to basic exhibit space.

Basic Exhibits - For-Profit Categories
This category includes all incorporated and unincorporated commercial entities.

Startup Business
Businesses whose gross annual sales are
less than $100,000
 
Exhibit List Price Cash Discount
Price
10' X 10' Table Space $259.38 $249.00
10' X 20' Table Space $515.63 $495.00
10' X 10' Booth Space $434.38 $417.00
10' X 20' Booth Space $835.42 $802.00
10' X 10' Food Booth Space $522.92 $502.00
10' X 20' Food Booth Space $997.92 $958.00
Additional 10' x 10' Space $229.17 $220.00
Additional 10' x 10' Space with Booth $381.25 $366.00

Note: Additional Space must be adjacent to basic exhibit space. 		 Small Business
Businesses whose gross annual sales are
between $100,000 and $500,000
 
Exhibit List Price Cash Discount
Price
10' X 10' Table Space $547.92 $526.00
10' X 20' Table Space $1,014.58 $974.00
10' X 10' Booth Space $668.75 $642.00
10' X 20' Booth Space $1,257.29 $1,207.00
10' X 10' Food Booth Space $757.29 $727.00
10' X 20' Food Booth Space $1,419.79 $1,363.00
Additional 10' x 10' Space $447.92 $430.00
Additional 10' x 10' Space with Booth $568.75 $546.00

Note: Additional Space must be adjacent to basic exhibit space.
Medium Business
Businesses whose gross annual sales are
between $500,000 and $2M
 
Exhibit List Price Cash Discount
Price
10' X 10' Table Space $1,001.04 $961.00
10' X 20' Table Space $1,801.04 $1,729.00
10' X 10' Booth Space $1,121.88 $1,077.00
10' X 20' Booth Space $2,043.75 $1,962.00
10' X 10' Food Booth Space $1,210.42 $1,162.00
10' X 20' Food Booth Space $2,205.21 $2,117.00
Additional 10' x 10' Space $781.25 $750.00
Additional 10' x 10' Space with Booth $902.08 $866.00

Note: Additional Space must be adjacent to basic exhibit space.		 Large Business
Businesses whose gross annual sales are
more than $2M
 
Exhibit List Price Cash Discount
Price
10' X 10' Table Space $1,740.63 $1,671.00
10' X 20' Table Space $3,061.46 $2,939.00
10' X 10' Booth Space $1,861.46 $1,787.00
10' X 20' Booth Space $3,304.17 $3,172.00
10' X 10' Food Booth Space $1,950.00 $1,872.00
10' X 20' Food Booth Space $3,465.63 $3,327.00
Additional 10' x 10' Space $1,302.08 $1,250.00
Additional 10' x 10' Space with Booth $1,422.92 $1,366.00

Note: Additional Space must be adjacent to basic exhibit space.

Extra Parts - All Categories

Part List Price Cash Discount Price
Extra Tables $20.83 each $20.00 each
Extra Chairs $5.21 each $5.00 each
Extra Namesign $10.42 each $10.00 each

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